Microsoft owns the lion’s share of the business software market. Is it surprising that 91% of Fortune 100 companies use Microsoft Teams? The increased use of Teams began with the pandemic that swept across the globe in the first quarter of 2020. Since then, companies have sought collaboration tools to boost agility and make it easier to handle drastic market changes. So, what are the best features of Microsoft Teams?
1. Real-Time Co-Authoring
Old-school collaborative processes are inefficient. People work on projects individually and then pass them to the next person. This inevitably leads to bottlenecks in the production schedule. Real-time co-authoring flips the script. Now, employees can work on documents together. Team leads can also watch the changes as they happen.
2. Instant Translation
Language barriers shouldn’t stop your team from collaborating. With Microsoft Teams, you can set up channels for specific languages. Then, the app will automatically translate any messages sent in that channel. There’s also a live translation feature for calls. So, if you’re on a video conference with someone who speaks a different language, they can still follow the discussion? and so can you.
3. Integrated Calling and Meeting Scheduling
Microsoft Teams is more than just a messaging app. It’s also a powerful tool for making calls and scheduling meetings. The app integrates with the rest of the Office 365 ecosystem. So, you can easily set up meeting times and send invites directly from Teams. Calls are just as easy to make. You can quickly set up an audio or video call with anyone on your team. The app also includes features like screen sharing and call recording.
4. Audio and Video Calling
Audio and video calling capabilities are two of the top Microsoft Teams features that come to mind. Microsoft now has stiff competition from Zoom and other tech startups, but it remains a top choice across most organizations. This feature helps hold virtual meetings or catch up with colleagues. The audio quality is clear, and the video is high definition. One of Microsoft Teams’ new features is the ability to record and transcribe meetings automatically.
5. Phone and Contact Center
Microsoft Teams Phone Mobile, previously known as Operator Connect Mobile, now enables organizations to use a single SIM-enabled number for a Teams Phone serving as a desk phone, mobile number, and Teams number. Microsoft’s enterprise-grade, mobile-first calling experience is in partnership with some of the world’s most innovative telecom operators. Admins can assign mobile phone numbers to their users within the Teams Admin Center. With Teams Phone Mobile, Microsoft Teams is integrated with a user’s mobile device native dialer. Calls seamlessly move across networks and devices without interruptions and can be converted from mobile networks to internet-based video calls in Teams, enabling rich communication and collaboration.
6. Private Channels
The whole team does not need access to all media and discussions. With private channels, you can create smaller groups for specific projects. That way, people only see the information that’s relevant to them. You can also control who has access to each private channel. So, if you need to share sensitive information, you can be sure that only the people who need to see it can do so.
7. Loop for Guest Access
Sometimes, you need to loop in people from outside your organization. With Microsoft Teams, you can easily add guests to your team. Just enter their email address, and they will receive an invitation. Once they accept, they have access to the team’s resources. You can also control what guests can see and do.
8. Automated Workflows
Automated workflows comprise one of several Microsoft Teams advanced features. With this feature, you can automate repetitive tasks. Now your team can focus on more important work instead of wasting time on menial tasks. Automated workflows also help to improve efficiency and accuracy. It frees your team to work on aspects of the job that require human intellect and creativity.
9. Teams Connect
Teams Connect is a new feature allowing employees to collaborate with people outside their organization. The process is simple. First, you need to create a link. Then, send the invite via email or another chat application. The recipient clicks on the link, and then they get added to your team’s network.
10. File Sharing
Teams has built-in file sharing capabilities. This means you can share documents, spreadsheets, and presentations without leaving the application. Microsoft encrypts these files during transit and gives senders control over who has access to specific files. This helps prevent data leaks.
11. Version History
Another great feature of Microsoft Teams is version history. It allows you to see who made changes to a document and when. This helps track progress and keeps everyone on the same page. It can also help managers identify suspicious activity, such as unauthorized access.
The main benefit Microsoft Teams brings is that it belongs to an expansive ecosystem. Companies can reduce tech fragmentation by getting all their productivity and communications tools from one provider. Microsoft Teams integrates well with other applications. Examples include Office 365, SharePoint, OneDrive, and Yammer. This integration makes it easy to access all of your files in one place.
In order to ensure efficient integration, Microsoft Teams related apps are available on the Microsoft Store. LeapXpert’s new solution for Teams customers, Leapwork, is also available in Microsoft Stores.
LeapXpert is the most innovative and feature-rich enterprise messaging solution and the only one to integrate seamlessly with Microsoft Teams. Find out how LeapXpert can streamline the capturing and archiving process across Microsoft Teams and other communication channels.
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