BYOD Policies in Hybrid and Remote Workplace

The bring-your-own-device trend has grown rapidly in the modern-day work environment. It is especially common for companies that have chosen to embrace hybrid work. One 2022 study found that 83% of companies have some BYOD model in place. These policies can save companies thousands of dollars yearly, and employees don’t need to juggle multiple devices. Even so, there are some caveats that companies may need to address.

What Is a Bring Your Own Device Policy?

A bring-your-own-device program refers to company decisions that allow employees to use their personal devices for work-related tasks. The employee is responsible for the device’s maintenance and security — including any applications installed — while the company provides support regarding access to its services, networks, and data. BYOD in workplace settings can vary significantly, and some companies have no formal rules. Consequently, managers must take the time to determine what it will mean for their organization.

What Are Some Bring Your Own Device Pros and Cons?

As a result of hybrid work arrangements, people are working from a variety of locations and using a variety of devices. The unprecedented rise of the BYOD trend is just one example. Thankfully, there are more advantages of bringing your own device arrangements than concerns. Let’s take a close look at both sides.

Benefits of Bring Your Own Device

BYOD usage is on the rise. One study found that from 2014 to 2022, usage increased by 1000%. Here are some of the benefits that contribute to its continued use in the workplace:

• Companies reduce costs by not footing the bill for new devices.
• Companies reduce dependence on commercial software licensing and hardware.
• Workers maintain productivity levels due to familiarity with their own devices.
• Workers experience high levels of engagement.
• BYOD creates improved opportunities for mobility and flexibility.
• Workers feel greater trust in leadership.

Disadvantages of Bring Your Own Device

Studies show that employers enjoy BYOD policies more than employees do. In fact, 80% of employees say they would rather have separate devices for work and personal uses. Here are some additional concerns companies need to address:

• BYOD policies can create security vulnerabilities, especially when there are no formal procedures or when employees do not always inform IT that they use their personal devices for work.
• Even when the devices are secure, workers might access the corporate network via unsecured networks without the proper protections, such as using a VPN.
• BYOD privacy concerns often arise, especially when archiving communications for business purposes or tracking phone usage.

What Are the Main Features of the Best Bring Your Own Device Plans?

When implementing a BYOD policy, companies should consider several factors, such as cost savings, employee satisfaction, security measures, and scalability. Companies should also remember that BYOD plans are most effective when they provide clear guidelines for employees. Let’s take a closer look at what features make a good plan.

Formal and Written BYOD Agreement

Many companies opt for a formal, written BYOD agreement. This document outlines the company’s policies and expectations of employees who use their own devices. It should also include a list of prohibited activities and the consequences of violations.

Strict Bring Your Own Device Security

While cost-savings are one of the primary advantages of using the BYOD model, there are also several security risks that companies must address. Companies should establish strict policies and procedures for secure device access, data encryption, remote wiping of data from lost or stolen devices, and other measures to protect against malicious attacks.

Automated Communications Archiving Solutions

Employees should be aware that their device usage may be monitored and archived. Companies can automate the process of archiving communications with automated solutions that filter relevant conversations and then store these in a secure location for future review.

Remuneration or Replacement Policy

Some organizations split the cost savings with workers by compensating them for using their personal devices. However, organizations might also need backup plans if a BYOD device breaks or gets lost or stolen. Will it assist with the replacement or issue a corporate device? These are the types of questions management needs to ask ahead of time.

What Role Can Automated Capturing and Archiving Solutions Play in BYOD Programs?

Message capturing and archiving solutions are essential for BYOD programs. They allow companies to easily monitor work conversations, filter discussions, and store relevant information in a secure location. Companies can use this data for compliance reasons or internal review purposes.

Competent managers ensure they have employee buy-in before enrolling personal devices. Employees will feel far more cooperative if they understand the importance of recording and archiving conversations, what exactly gets archived, who has access to the data, and what happens to this information once recorded and stored.

Are you ready to discover how archiving communications can transform your BYOD policy and compliance efforts? Contact our team at LeapXpert to learn more.